Position Description

The SustAInLivWork Center of Excellence is inviting applications for the position of Project Expert acting as Head of the Strategic Management HUB. This HUB plays a central role in the daily operations of the CoE by coordinating human resource management, administrative and financial matters, and ensuring institutional quality and policy implementation.

Reports to: Director of the CoE.

Type of Contract: Project-based contract until 31 August 2029, full-time employment (40 hours/week).

Remuneration package: 34 EUR per hour. Gross income (in Lithuanian, BRUTO) is the amount of salary or wages paid to an individual by an employer before any deductions are taken.

Location: SustAInLivWork Centre of Excellence (CoE) (Artificial Intelligence Excellence Centre at Kaunas University of Technology (KTU)), Kaunas, Lithuania.

The role requires on-site presence at KTU, with with the possibility of partial remote work.

Application Start Date: 05 December 2025.

Main duties and responsibilities

Project Expert acting as the Head of the Strategic Management HUB will:

• Oversee HR-related processes, including recruitment, staff development, performance management, and mobility.

• Coordinate administrative and financial operations of the CoE.

• Manage legal, regulatory, and infrastructure-related issues.

• Oversee marketing and communication activities related to internal operations and external visibility of the CoE.

• Take the lead in talent attraction and retention efforts within the CoE.

• Support the development and implementation of internal policies in HR, risk management, gender equality, and quality assurance.

• Prepare and provide the Director with data and input for annual reports and annual activity plans related to HR, finance, legal, and infrastructure operations.

• Prepare performance monitoring data through relevant key performance indicators (KPIs) and ensure their effective implementation and results tracking within the HUB's remit.

• Advise the Director on the use of external service providers in areas such as legal, audit, or taxation, as needed.

• Contribute to proposals on improving the CoE’s internal organisational and administrative structure.

• Collaborate with the CoE Director, HUBs, and Research Groups to ensure operational excellence.

• Act in accordance with the Centre's internal rules, perform the duties defined in the official CoE documents, and comply with the applicable regulations and procedures of KTU.

Requirement for the Candidate

Applicants should meet the following requirements:

• Impeccable reputation and high ethical standards aligned with public service and academic integrity.

• Hold at least a Master’s degree in a relevant field (e.g., management, public administration, economics, or related areas).

• At least 3 years of management or leadership experience in research, business, or international institutions, in the areas of HR, operations management, strategic planning, and organisational development.

• Demonstrated knowledge and practical experience in relevant areas such as the following:

  1. Human resources management (e.g., recruitment, staff development, mobility).

  2. Institutional governance and organisational development.

  3. Financial or quality management.

  4. Infrastructure or equipment management.

• Experience in coordinating or supporting research, technology, or AI/innovation projects is considered an asset.

• Ability to design and implement HR policies, performance management systems, risk and quality frameworks.

• Proven team leadership and organisational abilities, including the capacity to coordinate multidisciplinary teams and manage complex workflows.

• Strong problem-solving skills and capacity to handle sensitive HR, legal, or administrative matters with discretion and professionalism.

• Excellent interpersonal and communication skills, with the ability to engage with various internal and external stakeholders.

• Language proficiency: Lithuanian (C1) and English (C1) levels.

• Understanding of AI-driven products, digital innovation processes, and early-stage startup development, including familiarity with AI project lifecycles, innovation ecosystems, and market-readiness pathways, is considered a strong advantage.

Benefits

• Opportunities for professional development and continuous learning.

• Flexible working hours.

• Social guarantees (vacation, sick leave, and parental leave) and additional social benefits.

• Access to state-of-the-art research facilities and resources.

• Opportunities for networking and collaboration with leading experts in AI and sustainability.

• Additional motivational incentives in accordance with the University's applicable remuneration policy.

Method of Applications’ Submission and Closing Date for Applications

• Please submit all the required documents via KTU Career website https://karjera.ktu.edu/en-GB or by email cv@ktu.lt.

• Applications must be submitted by 19 December 2025 (inclusive).

The contact person who will provide information about the application procedure Organisation Development Specialist Agnė Karabanovaitė, e-mail cv@ktu.lt.

The list of documents that each Applicant must submit:

• Curriculum Vitae (CV) clearly outlining how the applicant meets the position requirements.

• Copy of diploma(s) certifying higher education.

• Copy of PhD diploma (if applicable).

• Any other supporting documents the applicant considers relevant.

Equal Opportunity Statement: The Employer does not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status.